Copying from a Filtered Column Skipping the Hidden CellsHow to copy only visible cells. Now, whenever you need to copy only the cells that are visible within the. Paste in your target document, for example, another sheet or a RTF text table.Walter Nowak To find just about anything in A Vista, you simply start typing. Insted the simple copy button, click on Copy only visible cells button (or Edit -> Copy only visible cells menu). Open your sheet with hidden rows or columns 4. To use Copy only visible cells, do the following steps.Copy the data now.Along these lines, for clients of Mac, Windows, iPhone andThis is how you get. Choose Visible Cells Only and click Ok. This provides options to select specific cells depending upon the criterion you choose. Type F5 or Ctrl G which opens the Go To Special dialog.
You can click on any arrow to choose a filter for the corresponding column. These are meant to help you filter your cells. You will notice small arrows on every cell of the header row. From the Data tab, select the ‘Filter’ button under the ‘ Sort & Filter’ group. Two Ways to Paste a Set of Values to Visible Rows of a Filtered ColumnCopying from a Filtered Column Skipping the Hidden CellsGiven the above table, say you want to copy all the rows of employees from the IT department only.For this, you can apply a filter to your table as follows: Pasting a Single Cell Value to All the Visible Rows of a Filtered Column You will now see only the rows with Department “IT”.Now, copying from a filtered table is quite straightforward. You can simply uncheck “Select All” to quickly uncheck everything and then just select “IT”. So, select the arrow next to the Department header and uncheck the boxes next to all the departments, except “IT”. Pasting a Single Cell Value to All the Visible Rows of a Filtered ColumnWhen it comes to pasting to a filtered column, there may be two cases: This shortcut lets you select only the visible rows, while skipping the hidden cells.So you see copying from filtered columns is quite straightforward.But you can’t say the same when it comes to pasting to a filtered column. If you’re on a Mac, press Cmd+Shift+Z. Press ALT+ (ALT key and semicolon key together). Here’s what you need to do: Select a blank cell and type the words “ Information Technology”. Here’s a step-by-step on how to do this: You might want to paste a set of values to visible cells of the filtered column.For the first case, pasting into a filtered column is quite easy.Let’s say we want to replace all the cells that have Department = “ IT” with the full form: “ Information Technology”.For this, you can type the word “ Information Technology” in any blank cell, copy it, and paste it to the visible cells of the filtered “ Department” Column. It’s one of Excel’s limitations. Say you want to paste a list of salaries for only the rows containing Department=” Information Technology”.If you try copying these cells and pasting them to the filtered Salary column, you will probably get an error message like “ The command cannot be used on multiple selections”.This is because you cannot paste to cells in a range that contains hidden rows or columns. Notice that all the other cells of the “ Department” column remain unchanged.Two Ways to Paste a Set of Values to Visible Rows of a Filtered ColumnNow let’s see what happens when you want to paste a set of values to the visible cells of a filtered column. Paste the copied value by pressing CTRL+V or Right click->Paste.You will find the value “ Information Technology” pasted to only the visible cells of the column “ Department”.To verify this, remove the filter by selecting the Data->Filter. Select all the visible cells in the column with the “ Department” header. Copy this formula down by dragging down the fill handle (at the bottom right corner of cell G3). You should see the formula: =H3 in cell G3. This will just create a reference to the cell. Now select the first cell from the list you want to copy (H3 in our example). Press the equal sign (‘=’) in the first cell of the column you want to paste to (G3). Pasting a Set of Values to Visible Rows of a Filtered Column – Using a FormulaIn this method, we use a formula to simply copy the value of the cell to the destination cell.For the above example (where you want to copy a set of salary values to only the rows of with Department= “Information Technology”), here are the steps you need to follow: To avoid this, you need to paste these formula results as values. So if you try to remove the original cells once you’re done copy-pasting, the copied values will disappear from column G too. Now what you copied were just references to the original cells. To make it clearer for you to see, I’ve highlighted the copied cells in light green. Here’s an image of column G without filters after the copy-paste operation. To verify this, remove the filter by selecting Data->Filters. Copy Only Visible Cells In Excel Code In TheOnce your VBA window opens, Click Insert->Module and paste the above code in the module window.Your macro is now ready to run. From the Developer Menu Ribbon, select Visual Basic. Select all the rows you need to filter (including the column headers). Sub paste_to_filtered_col()Set visible_source_cells = Application.SelectionSet destination_cells = Application.InputBox("Please select the destination cells:", Type:=8)For Each source_cell In visible_source_cellsSet destination_cells = dest_cell.Offset(1).Resize(destination_cells.Rows.Count)Follow these steps to use the above code: All you need to do is copy the VBScript given below into your developer window and run it. That’s it, you can now go ahead and delete the original values.Pasting a Set of Values to Visible Rows of a Filtered Column – Using VBScriptThis is a fairly easier and quicker method. Download adobe photoshop cs6 for free macClick the Customize Toolbar arrow, which you’ll find above Excel’s menu ribbon. You can go ahead and delete the original cells if you want.You can also create a small shortcut (using the Quick Access Toolbar) to run your macro whenever you need it. The code will ask you to select your destination cells (where you want to paste the copied cells).Your selected cells will now be copied and pasted to the destination cells. Run the script by navigating to Developer->Macros-> paste_to_filtered_col Select the name of the macro you created. Click on the drop-down list below ‘ Choose Commands From’ and select ‘Macros’. This will open the ‘Excel Options’ dialog box.
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